POSTER SESSION INFORMATION & INSTRUCTIONS

Submissions and Notifications 

You will be notified of acceptance and your poster number by September 25, 2026.  

Poster Sizing and Display 

• The recommended poster size is 36” high x 48” wide (3 feet tall by 4 feet wide, or 91.44 cm high x 191.92 cm wide).
• The maximum width for your poster is 48” (4 feet, or 191.92 cm).
• All posters must include the title of the presentation, author names, and affiliation(s).
• DO NOT include your poster number on your poster.  
• DO NOT include QR codes, bar codes, or links to external resources on your poster. 

Poster Session 

Please hang your poster between 4:00-6:00 PM on Tuesday, October 20. Thumbtacks will be provided at the check-in table.

There will be one poster session on Wednesday, October 21 from 5:15 PM to 8:15PM central time. At least one author must be present for the duration of the poster session. Please collect your poster by no later than 5 PM on Thursday, October 22. Any remaining posters will be discarded.  

Poster Design Tips  

• Include the title of the presentation in large letters, the author’s names, and institution(s) where the work was completed at the top center of the poster.
• Poster numbers will be provided onsite and will be placed above your poster; you do not need to leave room on your poster for your poster number.
• Introduction and Summary/Conclusions sections are advised.
• Double space lines of text. 

Please check your institution’s library for any institution-specific guidelines. Here are some other resources:  

• Science/AAAS – How to prepare a scientific poster
• Biorender – Top 5 tips for designing a scientific poster
• Poster Nerd Tutorials
• LinkedIn – 10 simple steps to create an awesome scientific poster

Terminology guidance

• People first language guide from the International AIDS Society 
• Tucker JD, Volberding PA, Margolis DM, Rennie S, Barré-Sinoussi F. Words matter: Discussing research towards an HIV cure in research and clinical contexts. J Acquir Immune Defic Syndr. 2014 Nov 1;67(3):e110-1. PMCID: PMC4199082.  

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